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Administrative Assistant
Originally administrative assistants had responsiblities limited to such tasks as typing documents, manning phones and making photocopies. Today administrative assistants have a broad range of responsibilites. A typical admin today would be expected to manage budgets, perform light accounting work, update creative documents including marketing and promotional material as well as schedule meetings. Executive Admins may be called upon to coordinate and run conference calls and meetings and step in for management as apporpriate. Managers will frequently ask thier assistants to compile original powerpoint slides, presentation and proposals.
To be successful today an admin assistant must demonstrate a diverse set of skills and be creative in managing new situations. As the job demands have increased, so have the schooling requirements. Most administrative assistants today have a 4 year degree or at a minimum a 2 year associates degree.
Administrative assistants are responsible for organizing, managing, scheduling and maintaining information for a copmany's infrastructure. A typcial admin will be expected to: use copiers, fax machines, typewriters and personal computers, create spreadsheets, compose email, maintain paper and electronic files, create documents, manage databases and handle travel arrangements. Administrative assistants should be able to prepare detailed reports and visual presentations (often using Microsoft Powerpoint, Excel, Word and Publisher) for management. General PC proficiency and strong skills in a variety of computer programs is a must along with experience composing a number of types of professional documents.
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